Booking Agreement

1. AS Auto Rentals Group, in Dubai UAE with P.O Box 8398 under registration number: 2219468.01, (hereinafter Company or “we”) offers this website and its services, subject to the following terms and conditions (hereinafter Terms and Conditions). Please read these Terms and Conditions carefully before using our website or any of our services. If you do not agree to any statement of these Terms and Conditions, you must not use this website or any services provided by the Company.

 1.1  United Arab of Emirates is our country of domicile” and stipulate that the governing law is the local law. All disputes arising in connection therewith shall be heard only by a court of competent jurisdiction in U.A.E.

1.2.  ‘’We will not trade with or provide any services to OFAC (Office of Foreign Assets Control) and sanctioned countries in accordance with the law of UAE’’

2. The Company provides its services using a reservation system that operates under the brand www.autorentalsgroup.com (hereinafter Website).

3. By using the services provided on this website and accepting these Terms and Conditions, you enter into the Booking Agreement (hereinafter Booking Agreement) with the Company.

4. These Terms and Conditions are an integral part of the Booking Agreement concluded between you, as the renter (hereinafter Renter), and the Company.

5. The Booking Agreement is considered concluded if the Renter has booked the Service on the Website, funds available on the Renter's credit/debit card have been charged for this purpose or the service provided by the Company has been paid for using the PayPal system and the particular car rental provider has informed the Company that the particular booking has been approved.

6. The service provided by the Company pursuant to the Booking Agreement includes the provision of information regarding available car rental providers, sending the Renter's reservation preferences (type of car, location, reservation date and time, rental term) to the particular car rental provider and sending booking information (hereinafter Voucher) to the Renter via email if the particular car rental provider has informed the Company that the particular booking (hereinafter Service) has been confirmed.

7. The Renter undertakes to pay the Company for the Service regardless of whether the car rental takes place or not (for instance, canceled by the car rental provider or the Renter himself). The price of the Service (hereinafter Service Price) and the car rental price (hereinafter Rental Price) are indicated separately or in total (depending on the chosen type of payment) on the Website and in the Voucher sent to the Renter via email by the Company. On the Website, the price of the Service and the car rental price are visible before choosing a payment method and entering payment information.

8. Following the entry into force of the Booking Agreement, the funds (in the amount calculated according to the section “Payments” of this Terms and Conditions) will be deducted and transferred to the bank account of the Company. A Voucher will be sent to the Renter via email as confirmation that the Booking Agreement has been concluded.

9. The Renter must read the Terms and Conditions before paying for the Service and concluding the Booking Agreement. If the meaning or consequences of the Terms and Conditions are not clear to the Renter, it is strongly recommended that the Renter contacts the Company via email: support@autorentalsgroup.com to get additional information about the Terms and Conditions prior to accepting them.

9.1.  ‘’Customer using the website who are Minor /under the age of 18 shall not register as a User of the website and shall not transact on or use the website’’

BOOKING

10. On the Website, the Renter can select and book a car from a range of cars provided by a number of different car rental providers. The Company itself does not own or run any of these provider companies, does not offer its own cars, and does not conclude car rental agreements on behalf of car rental providers.

11. The Booking Agreement is not an agreement that regulates the car rental service. A rental agreement will be signed with the car rental provider at the time of picking up the rented car.

12. Each car rental provider has its own terms and conditions for renting a car. Nevertheless, the main conditions of the car rental provider regarding driver requirements, insurance, deposit, payments, fuel policy, etc. are available in the “Rental Conditions” section on the Website. Complete applicable terms and conditions of the car rental provider are available at pick up.

13. By booking the selected car on the Website, the Renter accepts the rental conditions of the particular car rental provider. The Company displays rental conditions on the Website as approved by the car rental provider at the current time. However, the Company assumes no responsibility with regard to the Renter if the rental conditions or terms and conditions of the particular car rental provider change.

14. Detailed information regarding the Renter’s particular booking is provided in the Voucher sent to the Renter via email.

 14.1.  Cardholder must retain a copy of transaction records and Merchant policies and rules.

14.2.  User is responsible for maintaining the confidentiality of his account

15. The main currencies in which prices are published on this Website are euros (EUR), United States dollars (USD), Canadian Dollars (CAD), and British pounds (GBP). There is an option to view prices in other currencies and they will be shown converted based on the daily updated currency exchange rate according to the foreign exchange reference rates. In the case of Full prepayment bookings, the principal currency is determined by the partner in its respective country and converted accordingly.

 BOOKING CREATION PROCESS

16. To make a booking, the Renter shall choose the required car class. The booking does not guarantee a specific car make or model, but a chosen class of car unless it is mentioned that the specific car model and make is guaranteed by the car rental provider. If the booked car class is available at pick-up time, it will be provided. In other cases, a car of the same or higher class will be provided. Infrequently, only cars of an inferior class can be provided.

17. Pictures of cars shown on the search page are informative. The rented car provided at pick up may differ from the one in the picture.

18. It is the Renter’s responsibility to carefully review all information provided about the selected car before making a booking as the rental conditions of different car rental providers may vary.

19. The Renter must make sure that the driver’s age is within the provider’s specified age limit, The Company cannot be responsible if upon picking up the car, the Renter does not meet the requirements of the car rental provider.

20. Information regarding options and extras included and excluded from the price is available on the Website under the sections “Rate Includes”, ”Rate Excludes” and in the section ”Optional Extras and Services”.

21. If additional extras, such as GPS, child seats, or bicycle racks, the possibility to travel outside the pick-up country, the possibility to drop off the car in a location other than the pick-up location and/or the option to pick up the car in a place other than the rental office, are needed, this must be specified in writing at the time of booking via email: support@autorentalsgroup.com or live chat on the Website.

22. When a booking is made, the Company’s Customer Service proceeds with obtaining confirmation of this booking - the Voucher - from the selected car rental provider. Depending on various factors, the confirmation process can take up to 48 hours. If the start date of the rental period is 5 days or less from the booking date, the booking will be processed as a priority.

22.1.  Once the payment is made, the confirmation voucher will be sent to the client via email within the same minute of receipt of payment. 

23. When the chosen car rental provider confirms to the Company that it can offer the requested car, the Company charges/withholds the price of the Service (including the price for additional services payable to the Company) from the credit card and sends the confirmation Voucher which completes the booking confirmation process

24. If the car is unavailable, a representative of the Company will contact the Renter to offer possible alternative bookings.

25. If there are no alternative cars or the Renter does not accept them, the Company will cancel the booking and remove the reservation of funds corresponding to the price of the Service from the Renter’s payment card.

26. The status of the booking made by the Renter can be viewed on the Website by going to the ”My Booking” section.

PAYMENTS

27. The payment methods accepted by the Company on the Website are valid credit/debit cards and PayPal.

27.1.  Visa or MasterCard debit and credit cards in AED will be accepted for payment

28. The payment methods accepted by the car rental providers vary and can include credit cards, debit cards, and cash. Please note that some providers only accept credit card payments. The Renter is obliged to check the payment methods of the chosen car rental provider (available on the Website in the “Rental Conditions” section ) himself/herself prior to making the booking or arriving to pick up the car.

29. The Company can provide the Renter with the following types of payment for the booked car:

29.1. The Company collects from the Renter for the Service as the prepayment when making a booking. The Renter pays the rest of the car rental price, as well as any payment for chosen mandatory extras and additional services, directly to the car rental provider when collecting the car at the destination. (Partial prepayment booking)

30. The payment type available for the particular booking made by the Renter depends on the conditions of cooperation agreed between the Company and relevant car rental provider.

31. Payment deducted by the Company consists of the price of the Service as well as payments for any chosen Full Coverage services (if chosen in accordance with the Full Coverage section of these Terms and Conditions). This payment is held by the Company. It will not be mentioned in the rental agreement with the car rental provider. In the event of Full Prepayment, payments deducted by the Company consist of the price of the Service, Rental price as well as payments for Full Coverage services chosen in accordance with the Full Coverage section of this Terms and Conditions.

32. The Rental price (if not withheld by the Company), as well as payments for additional extras and services chosen at the time of pick-up or which are not withheld by the Company, are charged by the particular car rental provider upon picking up the car.

33. A security deposit (after the conclusion of the car rental agreement) is held on the main driver’s credit card or a cash deposit is taken by the car rental provider to cover the costs of possible insurance excess/deductible, traffic violations, refueling costs, etc. If no traffic violation costs or any other costs occur, the security deposit held on the credit card lapses, usually within 3 weeks from the end of the rental period.

34. Payments to the car rental provider must be made in the local currency of the country where the car is to be picked up. If this currency is different from the currency of the Renter’s credit card, the credit card company will perform a currency exchange at its established rate and may also charge the card for a conversion fee. The Company is not responsible for discrepancies between the price shown on the Website and the amount for which the Renter’s credit card is charged if these discrepancies are due to the currency exchange rate used or the conversion fee applied or if the Renter and the car rental provider have agreed on a higher price than the price determined in the booking confirmation.

35. The car rental provider can request pre-authorization on the credit card for the amounts mentioned in Clauses 33 and 34 before allowing the Renter to pick up the car.

MODIFICATIONS:

36. The Renter can modify their booking preferences by submitting a request via the My Booking section of the website no later than 48 hours before the pick-up date/time. The Company warns that modification requests received less than 48 hours before the pick-up date/time will not be processed and the Company is not responsible for any loss or damages suffered by the Renter in this case.

37. Please note that the modification service itself is free of charge, but any modification such as an amendment of the pick-up or drop-off location, car group, rental period or driver’s personal details may affect the Rental price causing it to differ from the price indicated in the initial confirmation Voucher.

38. If a booking’s date and/or time is modified later than 48 hours prior to the original pick-up time, no refund will be given for the costs of the Service or the Rental price (if Full Prepayment was made).

39. The Company cannot guarantee the processing of modifications. Any modification requested by the Renter shall come into effect only after written confirmation by the Company. If the Company has not accepted (in written form) the modification requested by the Renter, the conditions previously confirmed by the Company and the Renter apply.

40. The Company will not take responsibility for modifications arranged directly between the car rental company and the Renter.

40.1. The Website Policies and Terms & Conditions may be changed or updated occasionally to meet the requirements and standards. Therefore, the Customers’ are encouraged to frequently visit these sections to be updated about the changes on the website. Modifications will be effective on the day they are posted.

40.2. The www.autorentalsgroup.com is not responsible for the privacy policies of websites to which it links. If you provide any information to such third parties different rules regarding the collection and use of your personal information may apply. You should contact these entities directly if you have any questions about their use of the information that they collect.

40.3.  www.autorentalsgroup.com takes appropriate steps to ensure data privacy and security including through various hardware and software methodologies. However, (www.autorentalsgroup.com) cannot guarantee the security of any information that is disclosed online. 

40.4.  www.autorentalsgroup.com will not pass any debit/credit card details to third parties. 

40.5.  All credit/debit cards’ details and personally identifiable information will NOT be stored, sold, shared, rented or leased to any third parties. 

 PICKING UP THE CAR

41. The Renter must present the following original documents (not copies) when picking up the car:

41.1. printed or electronic Voucher (depending on the car rental provider’s requirements);

41.2. valid driver's license from the Renter’s country of origin. It must be valid in the country where the car is being rented;

41.3. International Driving Permit. This may be required by some car rental providers as a supplement to the regular driver’s license;

41.4. a valid passport or valid ID card (if accepted by the car rental provider);

41.5. a valid credit card in the same name and surname as the driver's license of the main driver with enough available funds to cover the security deposit;

41.6. other documents required by the car rental provider and mentioned in the Voucher.

42. The Company shall not refund any sum paid and assumes no responsibility if the car rental provider refuses to provide the car to a Renter in any of the following circumstances:

42.1. no show;

42.2. showing up late;

42.3. unused days;

42.4. failure to provide any document or item listed in paragraph 64 above;

42.5. the Renter is going to use the car against the terms of use established by the car rental provider;

42.6. the Renter has been previously blacklisted by the car rental provider;

42.7. the Renter arrives at the car rental desk under the influence of alcohol or drugs;

42.8. there is a problem at the time of pick-up resulting in the Renter being denied the vehicle and the Renter does not call us at such time.

43. The Company is not responsible for any waiting time at the car rental provider’s office.

44. The Renter is obliged to carefully read the rental agreement before signing it when picking up the rented car. The Renter’s signature means acceptance of all points in the agreement and all charges.

45. The Company is not responsible for any price change that occurs at the moment of the pick-up of the rented car due to the Renter’s acceptance of any optional services/extras (e.g. additional insurance, additional driver, etc.). If the Renter extends the rental period after it has already started, the car rental provider can charge the Renter for all expenses related to extending the rental period. The car rental provider will use local rates effective at that time.

46. The Company is not responsible for any price change or additional charge made by the car rental provider that is the result of the Renter violates the rules of using the car established by the car rental provider.

FULL COVERAGE

47. Full Coverage is an additional service the Renter can purchase from the Company for the purpose of being reimbursed any amount the Renter is charged for loss or damage to the vehicle under their Rental Agreement.

48. Full Coverage compensates the Renter for the amount of the deductible/excess deducted by the car rental provider or charged by the insurance company in the event of damage or theft. The maximum amount of compensation under Full Coverage is indicated on the Voucher.

49. Full Coverage does not replace a Collision Damage Waiver (CDW). The Company shall not assume any responsibility if a CDW is not included in the rental price and the Renter failed to provide valid proof of his/her own CDW as required by the car rental provider and mentioned in the Voucher.

50. Full Coverage can be purchased when making a booking and up to the scheduled pick-up time. The Renter can remove Full Coverage for a refund no later than the pick-up time by contacting the Company’s support team.

51. In most cases, Renters are required to leave a security deposit to cover all or part of the Collision Damage Waiver’s (CDW) deductible/excess, the theft waiver’s deductible/excess (where applicable), and/or fuel. To do so, a valid credit card in the name and surname of the main driver must be presented when picking up the car. Renters that have purchased Full Coverage must also leave this deposit in full.

52. At the rental desk, the rental provider may offer additional insurance that may decrease the deposit and/or liability. If the Renter has purchased our Full Coverage, this additional insurance can be rejected and a deposit left as requested.

AMENDMENTS OF THE CONDITIONS

53. The Company and the Renter agree on the procedure according to which the Terms and Conditions may be amended.

54. The Company shall notify the Renter of amendments to the Terms and Conditions and the effective date of said amendments on the Website, and the Renter shall be able to familiarize himself/herself with the Terms and Conditions in the new edition at least 14 (fourteen) days before the effective date thereof. The amendments also apply to those booking Services that occurred/entered into force before said amendments were made and that continue to exist on the effective date of the amendments. If the Renter disagrees with the amendments, he or she may, until the effective date of the amendments, submit a written notice to the Company regarding any disagreement with said amendments. If by the effective date of the amendments the Company has not received written notice from the Renter, the Renter shall be deemed to have agreed to the amendments and undertakes to comply with them.

55. The Company may immediately amend the Terms and Conditions unilaterally, without notifying the Renter thereof if the Renter does not qualify, if the particular amendment is in the Renter’s favor, or if some technical corrections are made therein.

56. The current version of the Terms and Conditions is available on the Website.

LIABILITY

57. The Company is not responsible for commitments deriving from the car rental agreement concluded between the Renter and the car rental provider.

58. The company is not responsible for (and is not under any obligation to verify) wrongly entered or misspelled email addresses or driver names or incorrect phone numbers or credit card numbers.

59. The Company is not responsible for compensating the Renter for damages or losses resulting from the actions or cars of the particular car rental provider not complying with the rental agreement and/or applicable law.

60. If security deposits have been blocked or withdrawn, these transactions are initiated by the particular car rental provider on the basis of the car rental agreement concluded between the car rental service provider and the Renter. The Company as the booking company does not withdraw or block security deposits from the Renter’s bank accounts or credit cards.

61. If the Company offers to accept payment for the Service and for the rental, the Company acts on behalf of the particular car rental provider regarding receipt of the rental price (Full prepayment booking). However, the Company does not provide car rental services and transfers the car rental price to the particular car rental provider.

62. In some cases, it may be necessary to change the booking. These changes may be made by the Company or by the car rental provider. In all such cases, the Company shall advise the Renter as soon as reasonably possible before the pick-up date and if the proposed changes are unacceptable, the Renter will be offered a full refund. However, in such circumstances, the Company shall bear no additional liability for any direct or indirect losses the Renter may suffer as a result of such changes.

TERMINATION

63. The Company reserves the right to terminate the Booking Agreement unilaterally and immediately by notifying the Renter via email in the following events:

63.1. information or indications have been received concerning the insolvency, bankruptcy or similar status or financial difficulties, as well as illegal actions, of the particular car rental service provider;

63.2. error (technical or human) caused by the Company or car rental service providers, if the provision of the car rental service becomes impossible or exceedingly difficult due to the respective error;

63.3. the Renter has not passed a security check carried out by the car rental service provider.

DATA PROTECTION

64. The Company takes care that personal data of the Renter are processed according to the personal data protection requirements applicable. The Company ensures that the Renter’s personal data will be processed in accordance with lawful business purposes in order to ensure providing the Service requested by the Renter. The Renter agrees that:

64.1. in order to provide the booking Service, the Company is entitled to process and send the Renter’s provided personal data and contact information (full name, date of birth, phone number and email address) and booking-related information to the car rental provider so that it can provide the requested rental service;

64.2. Renter’s email will be used by the Company to send confirmation of the booking in the form of a Voucher;

64.3. Renter’s phone number will be used by the Company to clarify questions regarding the booking if they arise.

65. Exhaustive information about our processing of your personal data, which personal data we collect and process, for what purposes we use it, how long we store it, and other information is specified in the Privacy Policy.

66. It is allowed to use the Website to make car rental bookings. It is prohibited to use the Website for illegal purposes, namely, to make bookings that are speculative or false, or to obtain data on car rental providers or their car rental offers. By accepting these Conditions, the Renter agrees to use this Website only for its legal purpose.

Updated: 18.02.2023